Workflow Management

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Workflow Management Functionality

In our comprehensive workforce management system, workflows serve as a proactive tool, keeping you well-informed about various crucial aspects to enhance your workforce management capabilities. These aspects include ensuring employee attendance for shifts, tracking probation period expirations, and monitoring certificate or training expiration dates. Importantly, you don't need to be logged in to receive these important updates, which are designed to streamline automation and boost overall efficiency.

Moreover, you have the flexibility to schedule workflow notifications. These notifications can be sent via email to administrators or supervisors at specified times throughout the day whenever there is relevant information to report.

Another key feature of our workforce management system is the workflow report, which enables you to easily track and manage individuals who have been active within the workflow. If necessary, you can generate and print these records for your convenience. To ensure that you make the most of these features, our in-house support team offers comprehensive training sessions.

Workflow operates by allocating a "traffic light visual" to your alerts based on your needs. This visual prompt allows your managers to prioritise any task that appears.

Red flags are any tasks that need immediate attention,
Amber for those which need monitoring
and green for those requiring no action.

Workflow management

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Workflow functionality

The benefits of the workflow functionality:

  • Enhanced Visibility: The new report provides clear visibility into everyone who has been active within the week, allowing for better tracking and monitoring of important activities and events.
  • Proactive Alerts: Workflows act as a proactive alert system, notifying users about critical events such as employee attendance issues, probation period expirations, and certification or training expirations. This ensures that potential problems are addressed promptly.
  • Automation and Efficiency: The system's automation reduces the need for constant manual checks and logins, saving time and effort for users. Tasks that previously required manual oversight can now be managed more efficiently.
  • Customisation Options: Users have the flexibility to customise workflows to suit their specific needs, whether it's notifying administrators or supervisors at specific times of the day or for particular events. This customisation allows for a tailored experience.
  • Improved Reporting: The workflow report provides a comprehensive overview of active individuals within the workflow, making it easier to analyse and assess the data. Users can print these records for documentation and analysis purposes.
  • Training and Support: The availability of training sessions provided by the in-house support team ensures that users can make the most of these features. It empowers users with the knowledge and skills needed to effectively utilise the system's capabilities.
  • Increased Productivity: With automated notifications and streamlined processes, users can focus on more value-added tasks instead of constantly monitoring and managing routine activities.

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