Staff Absence Management

Staff Absence Management

Staff Absence Management: Significantly Improve Efficiency

Investing in workforce management software for time and attendance and staff absence management can lead to increased productivity, reduced costs, improved employee satisfaction, and better decision-making, ultimately contributing to the overall success of a business.

Key Features and Benefits of Workforce Management in Time and Attendance and Absence Management:

  • Accurate Tracking: Automated systems ensure precise timekeeping, reducing time theft, lateness, and extended breaks.
  • Efficient Resource Allocation: Attendance data optimises staffing levels, preventing overstaffing and lowering costs.
  • Streamlined Administration: Automation simplifies time tracking, freeing up HR for strategic tasks.
  • Data-Driven Decisions: Attendance data informs staffing, scheduling, and resource allocation decisions.
  • Employee Self-Service: Automated absence management allows employees to manage time off, enhancing engagement.
  • Reduced Absences: Effective absence management identifies patterns early, reducing unplanned absences.
  • Custom Reporting: Workforce systems provide customisable reports for informed decision-making.
Absence management: holiday, sickness and leave
Absence management

Efficient Solutions for Optimising Workforce Attendance

Staff Absence management software allows you to define, track and report on absence, whenever necessary, swiftly and conveniently. This streamlined process not only saves your organisation precious time and resources but also simplifies administrative tasks. This means you and your team can refocus on what truly matters – enhancing productivity, refining the customer experience, or delivering the top-notch service your customers anticipate.

Interestingly, many employers often overlook the importance of absence management simply because they lack access to a dependable cloud-based software like EAC. Our solution offers seamless, effective absence management that effortlessly sheds light on the overall absenteeism scenario.

Various factors can contribute to employees missing work, leading to absenteeism. However, one of the most straightforward challenges to address is the accurate tracking of employees’ clock-in and clock-out patterns.

ABSENCE REASONS

For an employer, it’s not enough just to know which workers are out, you also want to have at least a rough idea as to why. This makes light work out of spotting trends and repeat absentees further down the line.

EAC allows you to use your existing Absence Reason definitions without having to accommodate pre-defined ones, meaning that you can continue monitoring and reporting absence, as you do now, but using EAC’s comprehensive absence reporting capabilities.

HOLIDAY TRACKING

Employee holiday requests are a cinch with EAC; all requests are electronically time stamped allowing them to be granted on a fair, first come first served basis, with a clear audit trail. Employees simply log into their personal EAC smartphone App and can see an overview of their existing holiday bookings, balance and any pending requests.

Requesting holidays via the app is simple and delivers an immediate request notification to their line manager in the EAC system.

HOLIDAY REPORTING

Line Managers and Administrators will be presented with a clear view of the employee’s calendar, showing their personal holiday status, approved bookings, days remaining and any other absences. Annual leave requests made via the EAC clocking in app will be reflected on employee balances when once they have been approved or rejected.

Or you can see the status of every employee in a single report, including what their balance is and if these might be building up near busy times or towards the end of the year.

TIME OFF IN LIEU (TOIL)

For managers familiar with using TOIL as a method to spread hours or as an employee benefit, you’ll understand the importance of a system to help. EAC makes it easy for managers to oversee and track accrued time of in lieu electronically.

AVAILABILITY

Get the complete picture regarding your team’s overall attendance and absence bookings, allowing you a clear view of employee availability, when it comes to managing holiday requests, and ensure minimum staffing levels are maintained when considering whether to approve or deny requests.

EXCEPTION ALERTS

EAC can send out an alert to the relevant manager or administrator, meaning you can deal with the issue in good time. These alerts notify managers when an employee’s absence is unexpected, unauthorised overtime claims or incomplete scheduled hours.

Maximising Efficiency, Identifying Patterns, and Fostering Fairness

Absence management carries immense importance for several compelling reasons. Firstly, it ensures your business optimises resources by effectively managing absenteeism. Secondly, it can help identify any persistent absences, which may hint at deeper issues within the workplace requiring your attention. Finally, it aids in upholding an environment of fairness and boosts staff morale, particularly among your most committed team members. These benefits effectively eliminate the feeling of discrepancy that can arise from frequent, unaccounted absences.

In every industry, regardless of business size, effective absence management is paramount to maintain productivity and address issues promptly, preventing them from escalating.

Prioritising your team’s wellbeing is at the core of our software. EAC’s real-time absence tracking and reporting enables managers to proactively and swiftly redirect resources to areas most affected by absenteeism, regardless of the cause.

Absence management employee attendance
Scroll to Top