Top 5 reasons to switch to a digital attendance system

Digital Attendance System

A digital attendance system can transform the way that many people work.

Why? Not only is the system designed to help with wage transparency and accuracy. But it will ensure that businesses have access to a host of reports. Meaning insight into labour costs, departments costs and much more.

Check out our top five reasons why you should switch your attendance system to an online, cloud-based solution. Like Employee Attendance Cloud.

1. Paper-based systems are outdated and inefficient.

A paper-based system is not only time consuming, but also expensive to maintain.

You spend hours each week going through paper-based data, which means you’re missing out on valuable work time.

Human error is also incredibly likely. Meaning money wasted on incorrect payroll.

Plus, the method is wide open for time theft. Nothing stops employee’s from adding an extra ten or twenty minutes here or there.

Paper-based systems can also be a security risk. You need to keep the attendance records in an open place where they can easily be accessed by anyone who may want to access them.

This means unauthorised employees can also find and look at sensitive information without your permission or knowledge.

2. A cloud-based solution is easier all round

It’s not always easy to get everyone in the same room at the same time.

If your team is spread across different locations, it can be difficult to make sure that all of them have access to the information they need, when they need it.

Sharing files through insecure services such as dropbox can leave you open to a data breach. Instead, with a cloud-based system, you have everything you need in one place.

Best of all it’s available 24/7, 365 days a week, wherever you are.

Another benefit is that most enterprises tend to rely on their in-house IT infrastructure for data storage and management. However, this is not ideal as it limits the possibilities of automation and access. Plus costs a fortune in equipment and wages.

A cloud-based solution will allow you to access your data from multiple devices at the same time. And eliminates the need for you to have any software installed on your computer. You can access all of your data from anywhere with an internet connection.

No more servers and networks – just a smartphone, desktop, tablet etc.

3. More insight into your business with data

If you want to maintain and grow a profitable company, you need to monitor employee attendance data. It can help you predict risks and develop more efficient strategies for the future.

Employee attendance data can provide insights into employee absence, attendance, labour costs, departments costs and more. This information can help you to identify areas where you need to make changes or improvements in your workplace policies and procedures.

4. Reduce admin time with digital scheduling and holiday

Yes, digital rota scheduling can help reduce admin time by swiftly completing the process of assigning shifts to employees.

With digital rota scheduling, you can assign shifts to employees and track their attendance. This will help you to identify any problems early on and resolve them quickly.

You can also reduce admin time with online employee holiday planning. By using an online holiday planner (such as Employee Attendance Cloud) you can easily manage your employees’ holidays and make sure that they are taken care of.

You can use an online holiday planner to keep track of the dates and hours of absence for your business. This will also help you avoid any conflicts or problems that may arise during the employee absence.

Because you manage your employee’s holidays in a centralised location, you will save the normal time and hassle of spreadsheets or paper calendars.

5. Free App clocking in and out

Employee app clocking in and out is the easiest and most affordable way to help keep track of employee hours.

Employees who clock in and out using an app often have accurate records of their hours worked and are less likely to forget to clock in.

Why? because their phone is in their pocket!

It also means fewer hardware costs for employers, as most employees will have their own smartphone to clock in and out of.

Looking for help deciding what digital attendance system you need?

Employee Attendance Cloud offers your business access to a host of next-level workforce management functionality including:

  • HR & H&S Management
  • Absence Management
  • Workforce Planning
  • Time and attendance
  • Clocking in App

From just £2.19 per employee per month.

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To see our online demo, click here.