Do you have Centralised HR Data? If not, why?
Using data to make informed decisions about HR management and the workforce can greatly benefit your company. But the process of gathering data from multiple different platforms can be challenging. Especially if you don’t have reliable software to track all of it in one place.
This can make it difficult to spot trends and changes in your employees and manage them effectively. Making HR management much more time-consuming than it needs to be.
If you’re looking for ways to simplify HR management and save yourself time, consider implementing a centralised database. It will allow you to easily gather all the information you need at once while keeping it secure in one location.
How HR data can help improve your business
To manage your HR functions properly you need to have access to all relevant data. Not just in one department but across your entire business.
That’s because HR is intimately connected with most other business functions and is an essential part of a business strategy.
It plays a vital role in helping organisations retain employees. Plus ensure engagement and contribution to higher productivity, customer service and business performance overall.
It’s achievable through constant alignment with strategic objectives – and that requires access to a central repository for all relevant data.
The Importance of Centralised HR Data
Today, when we talk about HR management it means more than just managing your employee’s base pay.
A small company may have a single HR manager who can oversee many different aspects of an individual’s employment with your business.
As that company grows, it becomes increasingly important to separate different functions. Functions like recruitment and talent management from administration duties.
There are a number of reasons therefore why companies need to centralise their HR data, including but not limited to:
- Improved management and reporting
- Greater transparency and efficiency
- Fewer problems with compliance
- Greater satisfaction among employees
- GDPR and security
- Minimise human error
HR data security
Not only is it important to ensure that your HR team has access to all relevant information and data, but also that they’re using secure methods to store data and transfer files.
This is especially important for your company’s most sensitive data, such as employee salaries and performance reviews.
Consider investing in tools that allow employees to see files over a secure connection without needing to share or email files. This will prevent any potential security breaches from occurring due to less secure methods of file sharing.
With a workforce management system like Employee Attendance Cloud, you can ensure only those with permission have access to employee data files.
Within these employee tabs, you can store everything your HR department needs in one centralised place.
Employee profiles and data include:
- Employee contact details
- Probation or disciplinary notes
- Absence reports
- Payslips / Payroll info
HR data conclusion
As businesses continue to grow and become more complex, HR is taking on an increasingly pivotal role.
Since one person can’t be everywhere at once, a big part of HR’s job is data management.
There are many different types of data that need to be tracked. These include candidate information, payroll data, employee time tracking and so much more.
By consolidating these different types of data in one location, HR professionals can better ensure that no gaps exist in their information flow.