The Importance of Reporting on your Employee Data

Reporting on your Employee Data

Sophisticated businesses are always looking for ways to gain insights into their company’s performance. So it should come as no surprise that there’s an increasing demand among small and mid-sized businesses in reporting on your employee data.

In this article, we take a look at how employees’ data can be used in order to learn more about your business. Resulting in you making better decisions and improving overall results in the future.

Workforce reporting

There’s no such thing as a great company without a strong workforce.

That’s why it’s important to report on your employee data so you can obtain an insight into what you can do better for your employees.

Thankfully, there are many tools available that provide these insights and help improve workplace productivity.

Of course, saving you time and improving productivity is top of the list. But this comes naturally when you have a happy, capable workforce.

Here are three tools that can boost employee engagement and performance, while giving you more insight into your workforce.

1. Workforce Panning – based on your workforce knowledge.

Make sure you choose a system that’s easy to make changes to.

Ensuring you can check availability (absence or holiday) is also a big advantage so you’re not stuck behind a desk, hours a week, trying to fit your employees into your schedule.

Instead, use your workforce data to fit your schedule around your employees.

2. Reporting – automate your data and insights

It’s not enough to just collect the data, you need to gain insigths on it as well.

Choosing a system that will not only collect but automatically report what it finds is vital.

Everything from labour and department costs, to absence rates, payroll and more.

3. Self-service options – trust in your workforce

Long gone are the days of paper requests. And let’s face it, emails can be ignored for days at a time.

With an employee self-service option, your employees can be in charge of the things that matter the most to them.

Requesting holiday, checking working times, clocking in and out, tracking their breaks for Working Time Regulations – all now easily done. Without management interference.

All these can be accomplished in one easy-to-use system with Employee Attendance Cloud by Chronologic.

Who should review reports?

Getting data insight from your workforce is one way to keep your productivity top-of-mind, which will, in turn, help you track performance and goals.

But it’s not just about getting access to employee data: It’s about finding ways to use that data for better decision making at all levels.

To do that your reports must be available to relevant employees.

But it’s even more important that those reports actually make their way into front-line managers’ hands—or, at least, get shared with front-line managers in a meaningful way.

If they aren’t, they might as well not exist in a practical sense. It is those front line managers who can put the data to use and track the progress of the changes.

Questions to ask when reporting on your employee data

  • Who are my most valuable employees?
  • Who are my weakest performers?
  • Are there any gaps between where I am now and where I want to be?
  • What do we do well at, and how can we replicate those efforts more effectively in other departments or with other teams?
  • What don’t we excel at, and how can we improve that?

Use these questions to start a dialogue about your workforce. If possible, be specific when discussing your reports with managers.

By breaking down performance at an individual and company level, you can make decisions that are more manageable and won’t cause disruptions.

The most important thing to remember when utilising your data is that it’s only as valuable as you make it!

What if I don’t see a change in my employee workforce data?

As a business owner, you likely have various measures in place that track things like sales, profits and revenue.

You also likely have measures in place that track your workforce.

Things like absenteeism rates and employee engagement can offer valuable insight into how satisfied your employees are with their jobs.

If you begin tracking your workforce data as a whole and see 0 changes across the board week to week:

Congratulations! You either have the best and most stable workforce in the world. Or an incredibly clever one that knows how to cheat the system.

Look out for issues such as buddy clocking (time theft) and talk to managers about changes you hope to see.

To find out more about reporting on your employee data. Book a demo, here
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