How to use biometric clocking in the workplace

Biometric clocking in the workplace

Writing the perfect employee clocking process can be hard, but with biometric clocking in the workplace, you can make sure that no one’s stealing time from your business.

Face scanning, fingerprint recognition, and temperature-based clocking all ensure that your employees are actually in the office when they say they are. So you can trust their time cards and give out accurate paychecks.

The three most common biometric employee clocking options are fingerprint scanning and facial recognition. Since the COVID-19 pandemic there has also been a rise in biometrics with temperature scanning options.

Here’s how they work and why they’re better than traditional ways of tracking employees’ time spent at work.

Why use biometrics for employee time tracking?

Biometric fingerprinting and facial recognition are both ways of recognising employees based on their physical characteristics.

When employees are using their fingerprint or facial recognition scanning to clock into and out of work, it is virtually impossible for them to submit fraudulent timesheets.

Using biometrics for employee time tracking can help business owners not only detect potential instances of fraud (which helps save money) but also ensure that employees are being paid correctly.

Biometrics isn’t just more secure than traditional ways of recording employee attendance. They can also be a powerful recruiting tool and help you attract top talent because it offers transparency.

For your Health and Safety team, a biometric attendance record also means that you know if a worker is on-site or not during an emergency.

Fingerprint Clocking

Fingerprint scanners can recognise fingerprints by scanning for a unique pattern of ridges and creases that cover an individual’s fingers.

The technology is easy to set up and ensures every employee clocks in and out. Plus there’s no more fumbling for badges, punching numbers, or carrying devices around all day. You can’t forget your finger!>

Using fingerprint biometric clocking methods also makes employees more accountable for their time. And empowers them with real-time data on their schedule adherence.

Facial Recognition Clocking

Facial recognition is a relatively new method of clocking in, but it’s already being used by many companies as an alternative to fingerprinting.

Why? Because not only does facial recognition clocking often involve no-touch clocking. But it also offers a language free way to track attendance.

This is perfect if you have a workforce where English is a second language for some workers.

Facial recognition is achieved by scanning an individual’s face and identifying key characteristics. Every person has distinct features that make up their outward appearance.

Top-Tip: Putting a facial recognition clock inside break rooms or kitchens will also encourage employees to log break times when they’re not working. Therefore, giving you more data and insight.

Temperature Scanning

Since the outbreak of COVID-19, more and more employees are looking to adopt time and attendance WITH temperature scanning properties.

These terminals combine contactless face recognition and temperature scanning when employees clock in or out, to identify the risk of any viruses.

This isn’t just great for detecting possible COVID symptoms, but Flus or infections of any kind. Thus ensuring your workplace is as germ-free as possible.

Temperature scanning has become commonplace in food manufacturing businesses.

Is biometric data secure?

Biometric data is any data that comes from a physical characteristic of an individual. It’s used for identification, verification and access control.

The most common examples include fingerprinting, facial recognition and eye scanning. But there are several other ways that technology can be implemented.

The truth is biometric data once felt like the future but is now part of our day-to-day routines. Everything from phones, to banking, to access control now include biometrics.

According uAttend by Chronologic:

Biometric clocking in terminals DO NOT store an image of an employees’ fingerprint or face. Once the data has been recorded it’s encoded and stored in the terminal memory as a code. No two codes are the same.

It’s not possible to recreate anything from within the terminal to provide an image of a fingerprint or face.

Is biometric clocking in the workplace worth it?

As we’ve discussed there are a few reasons you might consider implementing a fingerprint clocking system. 

For one, it helps prevent time theft (or clock-in theft) and makes it difficult for employees to cheat on their hours.

It’s also easier for employers since they don’t have to spend as much time reminding them about recording time in or out.

Biometric terminals are of course an up-front cost, but in the long run, can save you £££ on labour costs.

If you’re still unsure about Biometrics, why not consider:

App Clocking for employees

Not tracking time, losing time cards, buddy clocking. This has caused much frustration for HR professionals across the world and it’s been one of the most difficult issues to solve.

With App clocking, however, you can help solve them.

There is no excuse not to clock with an App. It’s in your pocket, available 24/7 and part of your daily routine.

It’s a personal clocking in and out method (stopping the spread of germs and upkeep of any hardware) and can track employee locations at the point of clocking.

Conclusion

If your company is being irresponsible with employee time. Or has no means of tracking labour time at all, it’s time to consider biometric employee clocking.

It will keep employees honest about their time management practices and prevent theft by letting you know exactly who was around during each part of your day. Not to mention that they’re generally fun gadgets for everyone to use!

Employee Attendance can offer your business access to the latest Biometric Clocking methods in the workplace, as well as world-class time and attendance software.

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