Employee Holiday Tracking – the good, the bad, the needed

Employee Holiday Tracking

Whether you have one or one thousand employees, Employee Holiday Tracking is vital. Not only does it ensure that your business is prepared for absence, but it also ensures you’re not overpaying staff for extra days or unauthorised absence.

So why is Employee Holiday Tracking such a pain?

Businesses often rely on systems that are simply too old and ineffective to track and manage their workers time off effectively.

In this article, we’re going to discuss what happens when you don’t have holiday tracker software, how holiday tracker software can help your business and which features you might need to have.

How an Employee holiday tracker can help your business

Managers and HR professionals typically have an awful time trying to manage time-off requests.

Requests for yearly leave and sick days often appear at the worst times and can take an age to sort, approve and ensure cover for.

If these requests are sent through a manual process, we find admin or managers will follow these steps:

  • Check to see if the employee is genuinely entitled to the time off. Because employees are unable to check their available time off balances on their own, an administrator must do so.
  • Check with the employee’s supervisor to see if the employee can leave their tasks or if output will be harmed as a result of their absence.
  • Add the request results on to the Excel holiday planner to track the dates and discover if any other employees have made overlapping holiday requests.

IF all of these steps go well, then the employee is granted time off. Admin/managers will then need to contact the worker to let them know.

It sounds exhausting just reading it!

With a cloud-based holiday tBest of all, as employee absence, schedules and more are all available via the app, employees will be able to see their leave allowances themselves and save management time through self-service.

Why can’t I use Manual Time Tracking?

Of course, you can use manual Employee Holiday Tracking. No one is stopping you and there is a wealth of free resources on the internet, such as this Employee absence schedule by excel.racker, your employees can simply request holiday via their clocking app. The request notification will be sent to managers, and they can easily approve, reject and check employee attendance with a few taps.

Absence Management

Best of all, as employee absence, schedules and more are all available via the app, employees will be able to see their leave allowances themselves and save management time through self-service.

Why can’t I use Manual Time Tracking?

Of course, you can use manual Employee Holiday Tracking. No one is stopping you and there is a wealth of free resources on the internet, such as this Employee absence schedule by excel.

Employee absence schedule

The issue however is this…

Manually tracking employee vacations is time-consuming and error-prone.

Requesting time off through hallway chats or complicated email threads, as well as using Excel spreadsheets or paper forms, simply won’t cut it.

Papers can be lost, verbal dates can be confused or mixed up, and remembering who else requested the day off is a logistical nightmare.

Sick days and vacation days, whether they’re paid or unpaid, should be treated with the same care as any other important financial indicator. After all, they cost your business money.

Using holiday management software, you’ll know that absence is tracked accurately. Balances are correct and emphasis is placed on the employee to request time-off via a digital platform, then check their schedule to ensure approval.

Say goodbye to paper forms, email threads, and out-of-date Excel spreadsheets.

Additional Employee Holiday Tracking software benefits

  • Transparency
    Simply log into the app to discover how much vacation time you have already taken. You may also see how much time is left or how much time will be available in the near future. No more guesswork and much clearer for workers.
  • Flexibility
    Instead of filling out manual paperwork, employees can now request it digitally. Employees can access the time-off functionality at any time and from any location as it’s accessible via the internet.

    This is ideal for companies with remote workers or workers on various sites.

Employee Attendance Cloud Employee Holiday Tracking

Employee Attendance Cloud by Chronologic offers Employee Holiday Tracking as well as a host of other functionality as standard with all subscriptions.

Time and attendance, reporting, workflows and everything you need to keep your workforce on track all from just £2.19 per employee per month.

Get in touch today

Employee Attendance Cloud includes:

  • Use of the clocking app
  • Free account set-up
  • Five hours of free tailored system training
  • Video sessions of this training for future use
  • A customised Employee Attendance Cloud URL
  • No tie in period – leave when you want

Find out how we can help implement your employee attendance improvement plan:

To book a demo, click here.