Five-Day Plan for Optimising Employee Attendance
An employee attendance improvement plan is an affordable and effective way to ensure that you're maximising the potential of your workforce.
Exceptional employee attendance plays a crucial role in sustaining your business. When your employees consistently show up, your productivity soars!
In this article, we'll outline our top tips, highlight software solutions that can help you maintain near-perfect attendance, and provide you with a five-day plan to kickstart your time and attendance enhancement journey.
Top Tip: Always remember that when dealing with persistent absenteeism, your company's primary goal should be finding solutions to prevent it from happening again, rather than merely imposing penalties.
Day One: Establishing a Foundation
Start by calculating your attendance score using the Bradford Factor, average days of absence (both planned and unplanned), and the impact of tardiness on productivity.
Gather this data from your timecards, holiday Excel spreadsheets, absence trackers, and general workforce knowledge.
With a robust time and attendance system like Employee Attendance Cloud by Chronologic, your employee clocking data is automatically sorted and readily available for reporting. Employees can conveniently enter their clock-in and clock-out times using our clocking app or a clocking machine.
Day Two: Analysing Attendance Challenges
Now that you've identified your attendance challenges, it's time to delve into the 'why.'
Poor attendance might be symptomatic of more significant issues.
Engage in informal discussions with both employees with perfect attendance and those with less-than-perfect attendance. Gain a clear understanding of the reasons behind absenteeism to address them effectively.
Look out for factors such as conflicts with co-workers, work pressure (e.g., deadlines or the need for upskilling), and personal issues. Sometimes, the problem may have a simple solution, like addressing transportation issues.
By resolving these issues, you not only improve employee attendance but also foster loyalty and boost morale within your organisation.
Day Three: Creating an Attendance Action Plan
With a clear understanding of the problem and its impact, it's time to formulate a company-wide plan to enhance attendance.
Establish clear expectations regarding attendance, encompassing punctuality and the use of the employee holiday tracker. Additionally, underscore the impact of inadequate attendance on both the company and its employees. Your policy should prioritise enhancing processes for the benefit of all stakeholders, rather than solely focusing on cost savings, although that remains a significant advantage.
Ensure that this plan is integrated into other departments, such as HR, so that it is shared during the onboarding process.
Consider implementing a straightforward attendance strike system that holds employees accountable, clearly outlines consequences, and is easy to comprehend. If your organisation offers flexible start times or working methods, ensure that these are well-documented for tracking and monitoring.
Day Four: Training Managers
For the plan to be effective, it's crucial that managers are fully onboard and capable of implementing it.
To secure buy-in from your managers, provide training that outlines the benefits for them and their teams. Often, the introduction of a time and attendance policy coincides with the implementation of new business workforce management software.
Demonstrate how to use the software effectively, highlighting how it can save time and simplify processes. Inform managers that attendance systems offer various functionalities, including reporting and workforce planning, designed to free them from desk work and allow them to focus on supporting their team.
Managers are typically the first point of contact for unauthorised absences. Ensure they are well-versed in the correct procedures and documentation processes.
Proper documentation is essential if attendance issues persist, leading to disciplinary actions or termination, as detailed in our ultimate guide to Employee Attendance.
Day Five: Roll-Out and Engagement
Convene a staff meeting on a day when the majority of your employees are available, or schedule multiple meetings for shift-based operations.
During this session, introduce the new employee attendance action plan, outlining expectations and consequences for non-compliance.
Clearly communicate the benefits for your employees, such as pay transparency, fairness, and rewards for outstanding attendance. While it's important to make the consequences of non-compliance clear, maintain a positive tone throughout the session, aiming to inspire buy-in and improvement among your workforce.
Introducing attendance rewards is an excellent way to motivate your staff. These programs need not be elaborate or costly; they can be as simple as recognition in an employee newsletter, a small treat from a manager, or an annual certificate and voucher.
The goal is always to incentivise positive attendance behaviours and provide a structured approach to addressing poor attendance.
CONTACT US TO EXPLORE HOW EAC CAN HELP
EAC can help you implement your employee attendance improvement plan and achieve better results.
Get in touch with us today!
Explore how Employee Attendance Cloud can benefit your organisation:
Employee Attendance Cloud features:
- Use of the clocking app
- Free account setup
- Five hours of tailored system training at no cost
- Video sessions for future reference
- A customised Employee Attendance Cloud URL
- No long-term commitment - you can leave whenever you choose
Discover how we can assist you in implementing your employee attendance improvement plan.