Five-day plan to optimise your labour
An employee attendance improvement plan is an affordable and sure-fire way to make sure you’re getting the most of your workforce.
Great employee attendance is vital to your business’s survival. If your workers don’t show, you’ll have no output!
In this article, we’ll outline our top tips, the software that can help you maintain near-perfect attendance and a five-day plan to kickstart your time and attendance process.
Top-tip: Remember, when an employee exhibits persistent absenteeism, your company’s first objective should be to find a solution to prevent it from reoccurring, not simply punish.
Day one: Outline
Calculate your attendance score through the Bradford Factor, the average days of absence taken by your workforce (planned and unplanned) and the impact of tardiness on your output.
How do you get this data? Use your timecards, holiday excel spreadsheet, absence trackers and general workforce knowledge.
With a time and attendance plus system, such as Employee Attendance Cloud by Chronologic, all your employee clocking data will be automatically sorted and ready for reporting.
The data is entered by your employees every time they clock in and out using our clocking app, or a clocking terminal.
Day two: Analyse work attendance issues
Now you know where your issues lay, it’s time to analyse why.
Poor attendance can be a result of a larger problem.
Make sure to interview employees with perfect and less than perfect attendance in an informal setting. You need a clear understanding of the reasons behind employees missing work so that you can help stop it.
Keep an eye out for:
- Conflicts with co-workers
- Work pressure (deadlines, burnout, upskilling needed)
- Personal issues
You might find it’s something that can be sorted quickly, such as a transport issue.
This will not only be solving your employee attendance issues but also creating loyalty within the company and boosting morale.
Day three: Attendance action plan template
Once you’ve outlined the issue and analysed the impact, it’s time for you to plan how to improve attendance company-wide.
The most important thing is to set clear expectations on all attendance issues, including lateness, holiday request and more.
Another key factor is outlining the impact poor attendance has on your company, as well as the effect on co-workers. This policy should be to improve processes for all, not just save your business money (although that is a major benefit).
Make sure the plan is integrated in other departments (such as HR) so that it is shared during the on-boarding process.
We suggest implementing a simple strike attendance system. These hold employees accountable for their attendance, set clear consequences and are easy to understand.
If there is any flex to start times or flexible working methods, these should also be planned and properly documented in order to be tracked and monitored.
Day four: Train managers
Without management ensuring the plan is in action, nothing will change.
To ensure buy-in from your managers they need training, with clearly explained benefits for them, as well as for their team.
In most cases, the implementation of a time and attendance policy, rolls-out with a new business software system.
Showing them how to use the software, how it can save them time and hassle will help ensure smooth take-up.
Top-tips: Let managers know attendance systems include a host of functionality such as reporting, workforce planning and more – all designed to get them out from behind a desk and back looking after their people.
A manager will usually be the first port of call when employees ring for unauthorised absence. Ensuring they know the correct procedures and documentation process is vital.
Managers should know how to track attendance, the attendance policy, and when to apply disciplinary actions such as written or verbal warnings.
Proper documentation will be vital if attendance issues continue and it results in disciplinary actions or termination, as outlined in our ultimate guide to Employee Attendance.
Day five: roll-out
Call a staff meeting. Ensure it’s on a day when the majority of your employees are in. If you run shifts, schedule as many meetings as needed.
In this session you will outline the new employee attendance action plan, clearly stating what is expected and what will happen if the policy is not adhered to.
Make sure that you also clearly outline the benefits for your employees, such as transparency of pay, fairness, and rewards for good attendance.
Yes, the consequences of not adhering to the new process must be made clear, however the overall tone of your session should be positive, with an objective of getting workers buy-in and inspired to improve.
Introducing attendance rewards is a great way to motivate staff. These programmes don’t have to be huge, expensive campaigns. They can be as simple as recognition in an employee newsletter, a bar of chocolate from a manager or a yearly certificate and voucher.
The aim is to always incentivise good attendance behaviours, and provide the structure to implement the consequences for poor attendance.
Get in touch today
Employee Attendance Cloud includes:
- Use of the clocking app
- Free account set-up
- Five hours of free tailored system training
- Video sessions of this training for future use
- A customised Employee Attendance Cloud URL
- No tie in period – leave when you want
Fing out how we can help implement your employee attendance improvement plan: