Absence measurement and management

Absence measurement and management

Everyone wants their employees to be happy, but it’s not always easy to see how they really feel. This is where absence measurement and management come in.

One of the best ways to measure and manage employee morale at work is by monitoring employee absence and presenteeism. Especially when you can look at it over a period of time.

If employees are often absent or late, it is an indication of how they feel. This could be a professional or personal issue, but either way, it affects your business productivity.

How can we measure employee time and attendance?

Absence measurement with paper-based forms or spreadsheets isn’t precise enough to give you the insight you need. It also leaves your business open to time theft.

This is why you need time and attendance software.

With this software, employees are given a method to accurately track their hours when they begin or end work.

This measurement is a clear indication of the face time (the amount of time they spend doing work). Methods to clock in and out include Smartphone App, web clocking or RFID terminals (cards and fobs).

Alternatively, biometric methods can be used, such as fingerprint or facial recognition.

By using digital methods to clock employees, not only will it ensure payroll is accurate – as clocking data is taken directly from employees’ clocking in and out.

But it will also feed the time and attendance software, giving you the insight and reports you need to track attendance.

What type of business needs employee tracking

Any company that can be negatively impacted by employee tardiness, absenteeism, or frequent turnover needs to track its employees’ attendance.

Depending on your industry, certain companies will also require different types of employee tracking than others.

For example, manufacturing and distribution facilities typically need to monitor roll-call to meet health and safety standards. So biometric clocking machines are a great option to prove workers physical location at clock in.

Or food-service organisations may need contactless clocking for hygiene reasons.

There are many ways to go about tracking your employees’ hours, but first, you need to figure out what kind of information you want (and don’t want) to collect.

Reasons why you absence measurement and management

So you’ve learnt how you can measure absence but now we need to know why!

It is always important to remember that all of your employees have lives outside of work.

Depending on the industry, your dependence on labour is vital. Without the right amount of staff, you can’t produce the right amount of work.

You might also need to start complying or showing compliance with Working Time Regulations, or just wish to digitise your payroll.

Whatever the reason – tracking your workers is the answer.

It’s not all negative either. You’re not paying a spy to come and report on every aspect of your employees working day. Just the big bits.

When they’re in or out, on lunch or in a new department.

By doing this you’ll gain access to a wealth of information and data that can be used to boost your business AND your worker’s life.

But what info do you need?

How to measure employee data and information 

It is vital to use tools such as employee monitoring software or employee attendance tracking to measure how well your employees are performing.

Data you need to measure include:

  • Time spent at work
  • Lateness
  • Sick leave
  • Annual leave
  • Clocking location
  • Break times
  • Department hours
  • Labour costs
  • Overtime

and more.

A clocking system will allow you to digitally capture this data.

Not all systems will automate reports from the data, however. Leaving you spending hours creating graphs and finding trends.

Employee Attendance Cloud offers Comprehensive automated reporting – turning your data into actionable business insight.

You’ll be able to instantly see who’s in, out, on holiday. As well as more complex issues such as department labour costs, unauthorised absences and more.

The importance of business insight

Knowing where your employees are, who’s absent, how long they’ve been out, etc. can be incredibly important.

Every business in every industry needs some way to keep track of their employees to ensure they don’t miss too much work or find it difficult to come back after an absence.

Business insight is a collection of metrics designed to give an employer a clearer view of what happens outside their four walls so that they can help drive better results within them.

If you’d like to find out more about absence measurement and management book a demo

To see our online demo, click here.

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